Tips for Managing Remote Teams Using Time Tracking Software

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Learn how to use automated time tracking and employee monitoring software to manage remote employees, mobile workforces, and freelancers for increased productivity and accountability.

Businesses become more adaptable with each passing year. Companies are increasingly allowing their employees to work from home. According to Upwork, by 2028, roughly 78% of all teams will have at least one remote worker.

Furthermore, time tracking software provides real-time data that you can use to adjust your workflow. And, especially when managing remote teams, there isn’t much more important to a brand than productivity. Simply ask Gary Vaynerchuk:

”I stay in constant ‘audit mode.’ I’m always leveling up what’s most important and prioritizing it in real-time. I’m adjusting to the reality of my life at the moment I’m living it.”

It is impossible to make the types of adjustments that GaryVee discusses unless you have some data, to begin with. This is where time tracking software comes into play.

What is a time tracking software?

Cloud-based time tracking software allows users to track billable and non-billable hours spent on projects and tasks. Automated features not only outperform manual time tracking in terms of efficiency, but also provide a level of accuracy that manual entry cannot.

What is time tracking software?


When managing remote teams, one of the most important aspects of a successful relationship is time management. Payment processing becomes complicated when you don’t know how much time they actually spend working. Time tracking features that are automated provide invaluable insights into productivity. You can’t identify strengths or weaknesses unless you have these insights. As a result, your productivity can fluctuate, and you’ll be completely unaware of what’s causing the shift.

Without precise time tracking data, doubt grows and relationships suffer. We’ll go over some strategies you can use to help manage remote teams by using a time tracking tool with automated features in the sections below.

Set Clear Expectations:

One of the first things you should do is clearly define any guidelines and rules. If you want everyone to log in at 10 a.m. because that’s when your daily meeting is, it’s your responsibility to make sure they know. Otherwise, remote workers will log in at random times with little consistency or structure.

So, whether it’s 10 minutes a day or an hour, let your employees know exactly when they need to be present.

If your employees work fixed hours, time tracking software with employee scheduling makes it relatively simple to create clear schedules.

Be Transparent:

One of the most difficult aspects of managing remote teams is not knowing what they are doing at any given time. Without the use of a tool designed to monitor activity, it is physically impossible to see what they are working on at all times.

A time tracker allows you to keep track of:

  • What projects are being worked on by whom?
  • What they are currently working on
  • How long do they spend on each project

Furthermore, because your employees know you can see what they’re doing, they’ll be more accountable for the work they do, which is extremely beneficial for anyone who manages remote teams. This also helps to boost productivity and morale by demonstrating to employees how important they are to your team.


Be Transparent

Monitor Activity:

When managing remote teams, you may not always know what your remote workers are doing when they clock in, but you should always have some level of trust in your employees. Having a system in place, on the other hand, can give you the confidence to provide assistance whenever it is required.

For example, you may have recently noticed a decrease in their work output. However, without accurate data, it is impossible to determine what actions should be taken to assist them in succeeding. And by having access to their time tracking and activity data, you can pinpoint where problems are occurring and address them accordingly.

Refrain From Micromanaging:

There is a fine line between monitoring and micromanaging your employees’ activities. It’s a good idea to use this data to analyze and improve time management by keeping track of your employees’ time. Trying to control every second of every day, on the other hand, is demoralizing. If you manage remote teams in this manner, your employees will be less productive, and company morale will suffer as a result.

Time tracking provides you with a wealth of information. However, it is most effective when used effectively and in a specific culture.

Track progress:

Project management software allows you to keep track of the progress of your various projects. These tools, however, are not the only types of software that can perform this function. You can track progress and analyze data with corresponding visual representations using time tracking software that also has project management functionality.

You can also keep track of:

Performance – Productivity – RIO – Strengths & Weaknesses

Without tracking their work and knowing what they’re doing, it’s difficult to ensure they’re working on the right tasks – or working at all.

Process payroll:

Many managers of remote teams use spreadsheets or even paper and pen to track their employees’ hours. However, these manual methods have a number of flaws. Among the issues that may arise are:

  • Human error: Everyone makes errors. Some employees find it difficult to accurately track their own time when they must interrupt their workflow to do so. Even so, it takes a significant amount of time and effort that could be better spent elsewhere. As a result, the timesheets you’re reviewing may be inaccurate. Furthermore, when calculating their timesheets, you may miscalculate or misinterpret handwritten ones. This may result in you overpaying or underpaying employees.
  • Time-consuming: It takes time out of your day to manually calculate each timesheet. And that’s time you could use to scale your business instead of performing manual calculations.
  • Dishonest employees: This flaw is an unavoidable reality. Some employees may provide false information on their spreadsheet or paper-based timesheets, and you may not even be aware of it if you do not use effective time tracking and activity monitoring.

However, by utilizing a proper time tracking software solution that includes payroll processing, you can eliminate almost all human errors, saving you time and money while also assisting you in identifying problem areas and dishonest employees.

Give feedback:

Discuss your findings with employees once you’ve analyzed all of their data. Being open and honest is essential when managing remote teams. You should provide them with both critical and positive feedback in a clear manner.

Also, keep in mind that you’re attempting to create a transparent workspace for your team members. So, invite them to provide feedback and inform them of what isn’t working or maybe impeding their success. If there is a problem, they may have a solution for you that will help boost overall productivity.


It is critical to be able to successfully manage remote teams, especially with so many workers entering the remote workforce each year. And with these suggestions, you’ll be able to manage your remote teams and increase productivity with time tracking software.

Do you use a time tracking system for your remote teams? Do you have any additional suggestions? Please share your thoughts in the comments section below!


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